Organizer Roles

The IOOS Summit provides multiple opportunities for community involvement. Specific roles will likely include Summit Co-Chair, Chapter Lead, Steering and Program Committee Member, Writing Team Member, Plenary Speaker, Breakout Group Moderator/Speaker, Panel Lead/Panelist, and Summit Participant. For all roles the Steering Team will seek to balance participation based on experience, expertise, career level, gender, geography, and sector.

Co-Chairs:

The four Co-Chairs are responsible for overall leadership and guidance of the event. They will be involved in managing the budget and deciding event logistics. They will provide guidance to staff and the five Chapter leads. The three Co-Chairs should anticipate weekly conference calls (30-60 mins), monthly steering team calls and/or regular meetings (1 hr) between now and the event. They will also need to have the capacity to respond to requests for guidance from Staff and the Chapter Leads. 

Steering Committee:

Steering Committee members along with Co-Chairs and Program Committee Co-Chairs provide leadership, vision, and responsibility for success of the Summit. The steering committee is working diligently over bi-weekly calls, providing intellectual guidance, organizing sessions, identifying/inviting key participants, and overseeing logistics.

Program Committee:

A larger number (> 10) of individuals responsible for defining the conference agenda, identifying plenary presenters, and reviewing the community input to the meeting.  Includes chapter leads, writing group members, plenary speakers and breakout leaders et al. per below.

Chapter Leads:

The five Chapter leads will identify and engage writing team members for their topic and coordinate the drafting of their chapter, which might consist of smaller topical white papers (e.g., on modeling or DMAC) that are the focus of daily breakout sessions.  They are also responsible for identifying a plenary speaker and section moderators for their theme. After the Summit, Chapter leads will guide the adoption of input and revisions from the Summit with writing team and/or staff support.  Chapter leads are members of the Steering Team and must participate in Steering Committee calls and will need to coordinate activities of Writing Group Members and Breakout Group Moderators.

Writing Group Members:

Will provide topical expertise and assist the Chapter lead in drafting their report chapter (potentially based on specific topical white paper contributions as appropriate) prior to the Summit and will assist in revising this draft into the REPORT after the Summit.